This document is an unofficial translation and was prepared for reference purpose only.
The original release is in Japanese.

Privacy Policy

Established 1st of November, 2013
TOSOCIO Co., Ltd.
President & CEO Shinsuke Kashiwabara

 We at TOSOCIO recognize its social responsibility to protect all the personal information, and comply with laws and regulations applicable to the protection of human rights and personal information. We also implement a personal information protection management system in order to embody the policy described below. Recognizing the latest trend of IT technology, changes in societal demand and business environment, we hereby declare to take all measures company-wide for continuous improvement.

  • TOSOCIO obtain, use and provide personal information only for the purposes of our business activities, recruitment and personnel management. We take measures not to handle personal information beyond the scope of the above-specified purposes.
  • TOSOCIO companies comply with laws and regulations regarding information security and privacy protection.
  • TOSOCIO utilize our management resources at a reasonable level reflecting our business condition in order to continuously improve our personal information protection system, and to prevent any unauthorized disclosure of damage of personal information. We take corrective action as soon as possible at the time of emergency.
  • TOSOCIO make a prompt, sincere, and appropriate response to complaints and consultation requests on the handling of personal information.
  • The information security environment has been constantly changing. To address these changes, TOSOCIO perpetually improves information security management practices. In addition, we constantly endeavor to cope with emerging vulnerabilities, understanding that unaddressed vulnerabilities increase risks to information security.


 We distribute and disseminate this policy to all the employees. By posting it on our website and brochures, we ensure this policy is available for everyone at any time.


【Counter for Inquiries】
Regarding inquiries about personal information protection policy, will be accepted in the following window.
3-36-7, Oshima, Kawasaki-ku Kawasaki-shi, Kanagawa,210-0834, Japan
Personal information Inquiries of TOSOCIO Co., Ltd.
E-mail : info@tosocio.com
TEL : 044‐233-9117 (Reception time 10:00am – 5:00pm ※)
※ Saturday and Sunday, holiday, the New Year’s holiday, Golden Week period will be taken as correspondence of the next business day.


PUBLIC STATEMENT
of
Personal Information

■ Purposes of Use for Personal Information and Retained Personal Data
1.Personal information obtained by the Company is used for the following purposes:
(1)We shall, in principle, clearly state separately the purposes of use of personal information obtained directly from the principal* in writing (including websites).
(2)In addition, personal information obtained directly from the principal by means other than in writing (or websites), or personal information obtained indirectly, will be used only for the purposes detailed below:

Type of personal information Purposes of use
Customer information
(Customer)
For your usage history management
For inquiry correspondence
Customer information
(Business partners)
For Order confirmation
(Communication record)
Personal information entrusted to us from
our customers due to the accession of business
Delegated PC rental business
Implementation of web system business operations for residents

■ Disseminate matters relating to personal information subject to disclosure
With respect to personal information subject to disclosure that we are held, the purpose of use from the person or his agent notification, disclosure, correction of content, add or delete, suspension of use, stopping the provision to erase and third party claims (hereinafter referred to as “disclosure, etc. claim”) with regard to, and we will respond in the following manner.

a) Name of business
  TOSOCIO Co., Ltd.
b) Chief administrator of personal information
  Name of Administrator:Yu Takeuchi  contact information:03-5479-1405
c) Purpose of use of all of the personal information subject to disclosure

Classification Purpose of use
Customer information
(Customer)
For user support
For your usage history management
For our service of guidance
Customer information
(Business partners)
For Order confirmation
(Communication record)
The Company’s employee information Human resource management of employees, business management, health management, security management
Applicants for employment information to the Company For communication and our adopted business management to the adoption applicants

d) Contact information for complaints regarding the handling of personal information subject to disclosure.
  3-36-7, Oshima, Kawasaki-ku Kawasaki-shi, Kanagawa,210-0834, Japan
  Personal information Inquiries of TOSOCIO Co., Ltd.
  E-mail : info@tosocio.com
  TEL : 044‐233‐9117 (Reception time 10:00am – 5:00pm ※)
  ※ Saturday and Sunday, holiday, the New Year’s holiday, Golden Week period will be taken as correspondence of the next business day.
e)Authorized personal information protection organization
  Currently, we do not have the authorized personal information protection organization to join.
f)Procedures to respond to request for disclosure of personal information subject to disclosure
  1)Offer destination of the request for disclosure
    Request for disclosure, etc., please contact to Personal information Inquiries above.
  2)Procedures for request for disclosure
    ① After accepting the offer, you will be mailed a predetermined request to take advantage from the us.
     ・ In the case of notification of the purpose of use:”Request of Personal Information subject to disclosure purposes notification”
     ・ In the case of disclosure:”Request of Personal Information subject to disclosure disclosure”
     ・Correction, addition or deletion, Stop of use, Stop provision to erase and third party:”Request of Personal information subject to disclosure correction and suspension of use.”
    ② Please send following documents by mail to the above-mentioned personal information inquiry clerk.
     ・Invoice thad you fill out
     ・Confirmation document (In the case of requests by the attorney to make sure that it is an agent.)
     ・Fee worth of mail exchange (in the case of the claims of the notification of the intended use and disclosure only).
    ③ For identification, we will ask the two items that can identification of the personal information that you have registered after receipt of the above-mentioned request. (Example: telephone number and date of birth, etc.)
    ④ Answers from us will be mail letters to the principal.
  3)If you are asked by an agent, materials to make sure that it is an agent
    If those who claim the disclosure is a proxy, please enclose the documents and documentation to prove the agent himself to prove that it is an agent. Legal domicile information contained in each document, please up to prefectures.
    ① Documentation to prove that it is an agent
    <If the request for disclosure of the agent that the person has been delegated>
     an authentic letter of attorney(the original)
    <If the agent is a legal representative of minors>Any of the copy below.
     Family register
     Resident card (relationship of the described ones)
     Other official documents confirming can be statutory agency
    <If the Agent is an adult ward of the legal representative>Any of the copy below.
     Registered matters Certificate of guardianship registration
     Other public documents can be confirmed statutory agency
    ② Documentation to prove the agent
     Driver’s license
     Passport
     Insurance card of health insurance
     Resident card
     Basic Resident Register card
  4)Commission of Notification or disclosure of the purpose of use
    1,000 yen per request
    (Please enclose a postal exchange on request form that you send.)